Privacy Policy

References to 'we', 'us' and 'our' in this Privacy Policy are to Arsha Vidya UK, an educational organisation, established in the UK, that has registered charity status. Our Registered Charity Status number is 1127020. Visit our About Us and Background pages to learn more about us.

1. Protecting your personal information

Our Code of Conduct commits us to protecting any personal information you provide to us. If we store and use that information we do so in compliance with all relevant UK laws concerning its protection and use.

2. Personal information we collect

We hold only four forms of personal data: name, email, phone and address. When you contact us we may, on receiving your permission, store, as a minimum, your name and email address. Where necessary, we may (with your prior consent) include a phone number and a street address.

3. When we use personal information

We do so when you contact us via this website or by email, indicating that you wish to:
* Enquire about our classes
* Attend our classes
* Be added to our Mailing List
* Register interest in a future event or public talk
* Make a booking for an event/retreat

However, we'll create a record in your name if, and only if, you grant us prior permission to do so using our online form.

4. How we use personal information

4.1 Enquiries: If you simply contact us (via, for example, our Contact page) we do not store your personal details. We use them solely in order to respond to you.

4.2 Attending classes: In order to communicate efficiently with all who regularly attend our classes, whether online or in person, we need a name and email address.

4.3 Keeping in touch with you: If, having completed our online form, you subscribe to our Mailing List, we will keep you informed about Arsha Vidya UK news and events. To remove your contact details from our List, follow the unsubscribe link that appears at the end of every email from us and at the foot of our online forms.

4.4 Event registration and bookings: Personal details (name, phone number, email address) of those who register online a prior interest in an event (such as a retreat or a public talk) or who book online or by email, are stored in a secure Arsha Vidya UK database. Such details are used solely for administering the event. Our database systems are accessible only to the Arsha Vidya UK event co-ordination team. However, sufficient of that data (anonymised by default) to ensure efficient provision of appropriate event services (e.g. head counts for accommodation and catering) may be given to service providers. Your registration for such events demonstrates your consent to this.

Please note: Recordings from our extensive library of discourses and guided meditations are available via our Login page to those who register. Registration (which is free) merely allows us some idea of the level of interest in the recordings. It does not put you on any database or list. No personal data is used or stored. Registration automatically generates a notifying email, which is viewed by just two people and then immediately discarded.

The free availability on our site of the whole or part of our recordings of selected discourses does not mean we relinquish ownership or copyright. (See our Copyright Declaration)

5. Restrictions on use

Your data will be used only with your prior permission. Neither will it ever be used for any purpose not stated in this Privacy Policy.

We have never sold our Mailing List or any form of personal data, either in whole or part, and never shall.

We will never show or send personally identifiable information about you to other organisations, companies or people without your prior written consent unless obeying Court orders or the like, or where efficient event administration necessitates it (and even then only to the extent strictly necessary, e.g. a list of names for accommodation).

6. Viewing, correcting or removing information

You have the right to request (without charge) a copy of the information we hold about you. We want to ensure your personal information is accurate and up-to-date and are happy to correct or delete anything you wish, including deleting your entire record. To view, modify or delete your record, please contact us.

The full contact details of those who no longer attend talks or events are permanently removed from our database after six months of inactivity. Removal of personal data (name and email address) from our Mailing List occurs within a maximum of 24 hours of the request.

7. Security

Arsha Vidya UK takes security seriously. Our members who handle personal information are made aware of our privacy and security procedures and must follow them when handling personal information.

Please note that since no method of transmission or storage is 100% secure, absolute security of data cannot be guaranteed. Nevertheless, we take all reasonable steps to ensure its maximum security.

8. Storing personal data

No personal data is stored on this site. It is held elsewhere in a manner that properly protects its privacy.

9. Financial data

This website does not store and has no access to personal financial data of any kind. Any such data (typically from those making donations) is handled by a trusted third party (currently PayPal) on its own site. Naturally, the Arsha Vidya UK bank account carries details of donations received, whether singly or by Standing Order. Our Treasurer is also required by law to securely maintain minimal details of donors who write allowing us to claim Gift Aid.

10. Cookies

Websites (including ours) place very small text files on devices in order to recognise their browsers each time they visit. These tiny files are known as 'cookies'. Recognising browsers helps anonymously measure how sites are used, which in turn shows how best to meet visitors' needs. For instance, they show which pages people go to most often and whether they get error messages. Knowing this helps improve a site's usefulness and efficiency. Cookies can also be used to store any preferences visitors set for using our site and to help provide security and efficiency in online forms and login areas.

Being mere text files and not programs, cookies cannot read devices or make any information they help collect available to any third party. They can be read only by the site that installs them. Although unique to each browser, our cookies are anonymous: they hold no personally identifiable data.

If you wish, you can set your browser not to accept cookies. AboutCookies.org tells you more, including how to remove them, but then some of this site's features will be unavailable.

11. Third parties

This Privacy Policy applies only to Arsha Vidya UK and not to any third party to whom we or our website may be linked. While we take all reasonable steps to ensure that we have good security and data handling practices, we are not responsible for those of others.